Candidate Privacy Notice

1. Data Controller

This Candidate Privacy Notice has been prepared regarding the processing of personal data belonging to candidates within the scope of job, internship, consultancy, project-based assignment, talent pool, and similar applications submitted to Kaya Development.

Your personal data is processed by Kaya Development / Kaya Gelişim ve Proje Danışmanlığı Limited Şirketi, acting as the data controller, within the scope of the Personal Data Protection Law No. 6698 and the relevant legislation.

Data Controller: Kaya Development / Kaya Gelişim ve Proje Danışmanlığı Limited Şirketi
Contact: careers@kayadevelopment.com

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2. Personal Data Processed

The following personal data may be processed during the application process:

Identity information: information shared in your application, such as name, surname, and date of birth

Contact information: e-mail address, phone number, address/city/country information

Education information: school, department, degree, graduation status, certificates, and educational background

Professional information: work experience, previous positions, organizations worked for, areas of expertise, and references

CV and portfolio information: curriculum vitae, motivation letter, LinkedIn profile, project/report/work samples

Competency information: language skills, technical skills, software knowledge, project management and consultancy experience

Application process information: position applied for, evaluation notes, interview information, candidate suitability assessment

Other information voluntarily shared by you

Kaya Development does not request candidates to share special categories of personal data. Therefore, candidates are advised not to share health information, political opinions, religious beliefs, trade union membership, criminal conviction information, biometric data, or similar special categories of personal data during the application process.

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3. Purposes of Processing Personal Data

Your personal data may be processed for the following purposes:

• Receiving, recording, and evaluating your application

• Assessing the compatibility of your candidate profile with the role, consultancy assignment, or project-based opportunity you applied for

• Establishing a talent pool and evaluating candidate information for suitable future opportunities

• Contacting you regarding current or future project, consultancy, internship, employment, or cooperation opportunities

• Conducting interview, evaluation, reference check, and candidate communication processes

• Identifying suitable experts, consultants, or team members in line with project needs

• Carrying out the company’s human resources, consultant network, project management, and corporate planning processes

• Conducting internal record-keeping, reporting, archiving, and audit processes

• Fulfilling legal obligations and protecting rights in the event of possible disputes

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4. Method of Collecting Personal Data

Your personal data may be collected through the following methods:

• Online application form

• LinkedIn or similar career platforms

• Applications submitted via e-mail

• CVs, motivation letters, portfolios, or application attachments

• Online or face-to-face interviews

• Your references or professional contacts shared by you

• The company’s candidate database and electronic record systems

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5. Legal Basis for Processing Personal Data

Your personal data is processed within the scope of the relevant processing conditions set out under Law No. 6698. Under the Personal Data Protection Law, personal data processing conditions are limited, and it should first be assessed whether the processing activity is based on one of the legal grounds other than explicit consent.

In this context, your candidate data may be processed based on the following legal grounds:

• Being directly related to the establishment or performance of a contract

• Being necessary for the legitimate interests of Kaya Development

• Fulfilling legal obligations

• Establishing, exercising, or protecting a right

• Obtaining your explicit consent where necessary

For the retention of your application under the talent pool for a period of one year and its evaluation for suitable future opportunities, your explicit consent may also be obtained.

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6. Transfer of Personal Data

Your personal data may be shared with the following persons and institutions, limited to the purposes stated above:

• Authorized managers, human resources, project management, and relevant evaluation teams of Kaya Development

• Authorized persons supporting candidate evaluation, human resources, project management, or consultancy processes on behalf of the company

• Relevant internal teams depending on the project or consultancy need related to your application

• Information technology, e-mail, cloud storage, form management, career platform, or software service providers

• Legally authorized public institutions and organizations

• Authorized professional service providers such as legal advisors, financial advisors, or auditors

Your personal data will be shared only to the extent necessary and in accordance with data security and confidentiality principles.

If personal data is to be transferred abroad, such transfer will only be carried out in accordance with the conditions set out under the relevant legislation and after completing the necessary notification/permission processes.

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7. Retention Period

Personal data shared within the scope of your application may be stored in Kaya Development’s recruitment database and electronic record systems for a period of one year from the date of application.

During this period, Kaya Development may contact you if your profile is considered suitable for current or future project-based consultancy, employment, internship, talent pool, or cooperation opportunities.

At the end of the one-year period, your personal data may be deleted, destroyed, or anonymized unless there is another legal reason requiring its retention. KVKK regulations require that processes related to the deletion, destruction, or anonymization of personal data be explained in the data controller’s policies and procedures.

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8. Rights of Candidates

Regarding your personal data, you may apply to Kaya Development under Law No. 6698 and exercise the following rights:

• To learn whether your personal data has been processed

• To request information if your personal data has been processed

• To learn the purpose of processing your personal data and whether it has been used in accordance with that purpose

• To know the third parties to whom your personal data has been transferred

• To request correction of incomplete or incorrectly processed personal data

• To request deletion or destruction of your personal data within the scope of the conditions set out under the legislation

• To request notification of correction, deletion, or destruction processes to third parties to whom your personal data has been transferred

• To object to any unfavorable result arising from the analysis of processed data exclusively through automated systems

• To request compensation if you suffer damage due to the unlawful processing of your personal data

To exercise these rights, you may contact Kaya Development via [info@kayadevelopment.com].

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9. Information Regarding the Application Process

This application may be evaluated within the scope of Kaya Development’s current or future project-based needs, consultancy opportunities, internship programs, cooperation opportunities, and talent pool activities.

Submitting an application does not automatically grant the candidate any right to employment, consultancy assignment, contractual relationship, or project-based assignment. Kaya Development may contact the candidate if the candidate’s profile is compatible with current or future needs.

Kaya Development does not request any payment from candidates for application, interview, talent pool registration, recruitment, consultancy opportunities, or employment purposes.